Overview of NPDB Reports

Summary

This article outlines the various reports that are available for the NPDB monitoring service. These reports include monthly enrollment summaries, Individual Audit Reports showing monitoring status, and Continuous Query Consolidated Reports combining summary and detailed individual reports. Configurable reports offer customized data on populations and alerts for credentialing and compliance. The Monitored Entities Report tracks active monitoring coverage across multiple screening sources, helping verify compliance and audit coverage gaps.

Email Communication

If you are contracted for NPDB services, you will receive a monthly summary of the NPDB enrollment for the previous month.

Individual Audit Report

The Individual Audit Report generates a PDF showing a monitored subject’s monitoring status and alerts for a specific date. For the NPDB monitor Product, there are two Monitoring Statuses that may be displayed, which include: Not Available or Available. 

NPDB Continuous Query Consolidated Report

A Continuous Query Consolidated Report combines two things into a single document:

1. A summary page showing the subject, the enrollment details, and which report types were searched.
2. The full text of any individual reports the Data Bank has on file for that subject.

For more information about the NPDB Continuous Query Consolidated Report, visit our support article: How To: Understand Your NPDB Continuous Query Consolidated Report

Configurable Reports

Custom Report – Population

Generate a tailored population dataset using filters to refine the data you need. This report exports key identifying information (name, NPI, SSN/TIN, DOB), license/credential information (issuer, number, expiration, and verified status/alerts/actions), NPDB findings, and ongoing monitoring dates by business unit and network. This report is best used to verify that providers in a network hold valid, unexpired, sanction-free licenses and to flag credentialing gaps or expirations for compliance and re-credentialing workflows.

These columns are available in the configurable reports from the Alerts and Population tabs.

1. NPDB First Name

2. NPDB Middle Name

3. NPDB Last Name

4. NPDB Organization Name

5. NPDB Date Of Birth

6. NPDB NPI

7. NPDB ITIN

8. NPDB Specialty (note: Licensure Specialty, full title of the license)

9. NPDB Report Type (note: the field followed the report’s title)

10. NPDB DBID

Custom Report – Alerts

Create a customized alert report to analyze alert activity over a selected timeframe. This report generates alert findings from multiple monitoring sources — license verifications, OIG/exclusion lists, OFAC sanctions, the Social Security Death Master File, NPI deactivations, Medicare opt-out/preclusion lists, and other watchlists — along with the alert's review workflow (status, reviewer, date, notes, and resolution reason).
Best used to triage and document alerts so a credentialing or compliance team can prove each provider was screened, confirm whether an alert was resolved or needs review, and maintain an audit trail for regulatory and network-integrity requirements.

Monitored Entities Report

The Monitored Entities Report is a monitoring coverage report that lists each entity (organizations and individuals) under active monitoring and shows, by month, which screening sources are switched active — CMS Preclusion, OIG/Exclusions, Licenses, NPI, OFAC, Opt-Out, and SSDMF — along with their identifiers and monitor start date. Best used to confirm who is being monitored and verify that the right screening checks are enabled for each entity, making it easy to audit coverage gaps and demonstrate the scope of ongoing compliance monitoring.
Each column displays TRUE or FALSE values to indicate whether an individual was monitored during a given month for a selected product. TRUE indicates the individual was monitored in the selected month for the selected monitor product. FALSE represents that the individual was not monitored in the selected month for the selected monitor product.

To display NPDB results, a user must select NPDB as a monitored product.

Once the report is generated, NPDB will be displayed as the Monitored Product.